CAMPUS BUSINESS: REIMBURSEMENTS, TRAVEL, RESEARCH FUNDS ETC.

Travel Expenses and Reimbursements

Please contact Susan Winchester or Joan Bahrini with questions about travel expense and reimbursements. You may also use the resources below to pay, report and approve university business travel expenses.

Before You Travel

Below you’ll find links to pre-travel information and resources.

Before you travel, review the following:

  • Prepaying Travel: Review options for prepaying certain travel expenses and cash advances for travelers.
  • UC San Diego Travel Card: Find resources for the Travel Card (for employee travelers) and Travel Event Planner (TEP) card (for travel preparers).
  • Travel Process: Use this checklist to navigate travel preparation, processing, and reimbursement.
  • Passport application: Find information on the application process and where you can apply on campus.

Research Funds

Many faculty members have research, grant or endowed chair funds. Please work with Susan Winchester, History Financial Services Manager, for questions such as allowed expenditures, account balances, or how to find keep track of your current funds on My Funds https://act.ucsd.edu/myfunds/viewer

Susan Winchester: swinchester@ucsd.edu

History Department Staff and Support Services

This is a current list of the staff members and their associated responsibilities. This is an ongoing list and is frequently updated. 

HISTORY DEPARTMENT - STAFF by FUNCTION

FUNCTION

TASK

STAFF MEMBER

CAMPUS CONTACT

DEPARTMENT ADMINISTRATION

Calendars (department on google)

Sarab Aziz

 

Development activities

Susan Bernal

Equipment: Fax, Scanner, Photocopier

Sarab Aziz/Student Workers

Events (dept.-sponsored): travel,
accommodations, room reservations

Sarab Aziz

ID cards (replacements) - faculty, staff

Sarab Aziz

ID cards (new hires) - faculty, staff

Leah Tamayo-Brion/Joan Bahrini

Keys - faculty, staff, lecturers

Sarab Aziz/Student Workers

Keys - grads

Sally Hargate/Sarab Aziz

Mail (fedex, express, international, etc.)

Sarab Aziz/Student Workers

Room reservations
(Galbraith, Ruiz, 3rd/6th floor conference rms.)

Sarab Aziz

Supplies: pens, paper,
toner, misc. office supplies

Sarab Aziz/Student Workers

Lounge codes (faculty/staff)

Leah Tamayo-Brion

Department listserve administrator
(staff, faculty)

Leah Tamayo-Brion

Department listserve administrator
(graduate)

Sally Hargate/Megan Ensminger

Faculty questions about
History admininstration overall

Susan Bernal

ACADEMIC PERSONNEL and HUMAN RESOURCES

Academic Appointments

Leah Tamayo-Brion

Academic Recruitments

Joan Bahrini

Academic Reviews

Leah Tamayo-Brion

Hiring Independent contractors to assist faculty

Susan Winchester

Payroll/Benefits -
Academic Student Employees (ASEs)

Megan Ensminger/Sally Hargate

Payroll/Benefits -
Faculty/Staff

Leah Tamayo-Brion

Payroll/Benefits -
Temp FTE, Visiting Scholars

Leah Tamayo-Brion/Joan Bahrini

Sabbaticals, Academic Leaves

Leah Tamayo-Brion

Staff Performance Management

Susan Bernal

Staff Recruitment

Leah Tamayo-Brion

Summer Session appointments
(senate faculty)

Leah Tamayo-Brion

Summer Session appointments
(temporary appointments)

Megan Ensminger

Summer Session appointments
(graduate)

Megan Ensminger

Temporary Lecturers

Joan Bahrini

Timekeeping

Joan Bahrini

Visas

Joan Bahrini

Visiting Scholars/Professors/Postdocs

Leah Tamayo-Brion/Joan Bahrini

FACILITIES

Maintenance and Repairs
(urgent and non-urgent)

Andy Liedholm

New faculty
(senate/non-senate, temporary appointments)
office set up

Leah Tamayo-Brion/Susan Bernal

Security

Susan Bernal

Space assignments

Susan Bernal

Surplus Sales

Andy Liedholm

Temperature control, physical climate

Andy Liedholm

FISCAL

Audits, compliance

Susan Bernal

Budget

Susan Winchester

Endowments, Gifts

Susan Winchester

Expense Reimbursements

Sarab Aziz

Financial Reporting

Susan Winchester

Fund Management

Susan Winchester

Post-Award: Grants/Proposals
(incl Acad Senate apps)

Susan Winchester

Pre-Award: Grants/Proposals
(incl Acad Senate apps)

Susan Winchester

Honararia
(please note at least 30 day notice is needed)

Susan Winchester

INSTRUCTION

AV in the classroom

ITS

Course evals

Gricelda Ruiz

CAPE: http://www.cape.ucsd.edu/

Course scheduling

Gricelda Ruiz

Course websites

Gricelda Ruiz

ITS

Degree Checks

Gricelda Ruiz

E-grades

Gricelda Ruiz

http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

Office hours

Gricelda Ruiz

Summer Session curriculum

Gricelda Ruiz

Textbooks, Desk Copies

Sarab Aziz

STUDENT AFFAIRS

Advising - Grads

Sally Hargate

Advising - Undergrads

Gricelda Ruiz

Alumni Relations

Sally Hargate

Block Grant

Sally Hargate/Susan Bernal

Fellowships

Sally Hargate/Susan Bernal

Grad admissions

Sally Hargate

Grad awards

Sally Hargate

Grad computer lab access

Sally Hargate

Grad placement

Sally Hargate

TA/Reader appointments

Sally Hargate/Megan Ensminger

Visiting Grads

Sally Hargate/Megan Ensminger

Department Schedule of Classes-allareas

Sally Hargate

Student Affairs management

Susan Bernal/Sally Hargate

TECH SUPPORT

Computing purchases

Andy Liedholm

Desktop Support

Andy Liedholm

Department Security Administrator (DSA)

Leah Tamayo-Brion/Susan Winchester

Email: accounts, usernames, passwords

Andy Liedholm

ITS 

Email requests for new
senate/non-senate faculty

Joan Bahrini

Laptop/Equipment check-out

Andy Liedholm

Network admin

Andy Liedholm

Shared drives

Andy Liedholm

JSOE dehelp@soe.ucsd.edu

Single Sign-On

Leah Tamayo-Brion/Susan Winchester

ITS Help Desk

Software upgrades

Andy Liedholm

ITS

Website

Andy Liedholm

Campus Web Office cwo@ucsd.edu

Forms

History

Course Administration

Promotions and Academic Files

Campus Fiscal Affairs

Operations

Room Reservations