Course Administration


Annual Schedule Build

The annual schedule of classes, or teaching matrix, is planned late Fall/early Winter quarter by the History Undergraduate Committee. The Committee has a representative from each field group and the groups meet in advance of the overall teaching matrix planning meeting to go over field group needs and plans. 

_files/Teaching Matrix build Guidelines 2019.pdf (PDF)

Scheduling Your Class Time and Room


The Undergraduate Student Affairs Advisor (UGA) is responsible for implementing the schedule, creating the scheduling request for the History Department, and sending the scheduling request to the Office of the Registrar: Scheduling. The department's scheduling request is due to the Registrar's Office six-nine months in advance of the quarter, so please keep this in mind when thinking about your teaching plans for the coming academic year.  Although we will try our best to accommodate your scheduling and room preferences, please know that the Office of the Registrar: Scheduling makes the final determination. If you have any special requests (film or computing needs, classroom preferences, mobility issues) be sure to let the UGA know so that the right room is arranged for you. 

Understanding the Scheduling Process

The Undergraduate Student Affairs Advisor requests three scheduling preferences (day/times) from you and uses those options to build the schedule for the department.  Only one of the three options is submitted to the main scheduling office in the department’s scheduling request. The scheduling office uses a program to place all of the scheduling requests from each department. If your class is not placed by the scheduling program, we must pick and choose from the options that are left.

Help Your Class Get Placed

Request a Standard Teaching Time

The algorithm used to place courses will skip courses that are non-standard teaching times.  If you need to offer a course at a non-standard time, plan on teaching it after 5:00 pm.

Standard Teaching Times:

Request enrollment limits that reflect the exact number of seats in a classroom and past enrollments

The algorithm used to place courses looks for the best fit. If you request an enrollment limit that doesn’t perfectly match the number of seats in a classroom, it will place other classes that fit better before yours. Additionally, the registrar’s office looks at past enrollments and will swap classrooms to better match past enrollments.

Classroom Details:

Consider teaching on MWF

Most of our upper-division lecture courses have enrollment limits set at 50-75. As of Spring 2017, there are 14 classrooms on campus that can accommodate class sizes in that range.  In the past ten years (2007-2017) we’ve increased our undergraduate student population by roughly 7000. The number of classrooms/seats has remained the same.

Reserving Department Seminar Rooms

About the Rooms

The department manages three seminar rooms on the fourth, fifth, and sixth floors of the Humanities and Social Sciences building.

Galbraith Room (4025)
Capacity: 30
Primary Use: Events, Seminars, Meetings

Ruiz Room (5086)
Capacity: 16
Primary Use: Meetings, Seminars

Marino Room (6008)
Capacity: 20
Primary Use: Seminars, Meetings

Reserving Rooms

Departmental seminar rooms are booked through either the Department Events Coordinator or the Undergraduate Coordinator via a master calendar depending on the nature of room's use (see below). 

Events Coordinator
  • Event
  • Meeting
Undergraduate Advisor
  • Class
  • Class Related Activity
 You can check the availability of a room by navigating to the Room Reservations page of this website.

Class Schedule Updates

The Schedule of Classes is published around week five of the preceding quarter. Once the schedule has been published a class must be canceled and rescheduled in order to change to the day/time the class is offered. Room changes to accommodate enrollments/waitlists can happen through the first two weeks of the quarter.

Please Note

  • In order to swap into a larger classroom (increase the enrollment limit), you need to have a waitlist of close to ten or more students.

Schedule of Classes:

Classroom Details:

Extension Enrollments

Course Prep

This section includes information about best practices for teaching a course and information about resources for running your course and improving your teaching practice.

Course Syllabus

A syllabus for your course should be handed out to students on the first day of class and posted to because the department is required to maintain an archive syllabi for every course we offer.

The syllabus should provide:

  • a schedule of topics to be covered throughout the quarter
  • list all required readings and other requirements, if any (e.g., viewing films, etc.) as well as
  • all assignments on which grading will be based -- exams, papers, projects, class participation, and the like, with the relative weight you will assign to each in the final grade.
  • It is usual to list on the syllabus what books and/or other materials (e.g., art supplies) need to be purchased and where students can buy them.
Class syllabi can help promote academic integrity when you state clear standards for each of the following:

For samples of Department course syllabi, please see

Posting Your Syllabus

To post your syllabus, convert it to a PDF and email it to

If you name your PDF using the 6-digit section number from your course's page - for example, 649451.pdf - it will allow them to post your syllabus more quickly. If you are not sure what it is, go to, find your class, and note the section number used at the end of its address in the address bar of your web browser - for example:

Example only:

Ordering Books and Course Materials

Faculty are responsible for ordering books and desk copies for their classes. Faculty teaching lower-division courses order their books and other course materials, while staff will order desk copies (required books only, not Course Readers) for HILD TAs. 

UCSD Bookstore, Faculty Resources:

Book Orders-Faculty place book orders for their course with the UC San Diego Bookstore. Orders are usually due by the second week of the preceding quarter but are accepted later. Please contact the Bookstore with any questions you have about textbook or course materials adoptions.

Library Book Reserves-Place course materials on reserve at the Geisel Library. This service is often used if you have a list of recommended books or articles in addition to required texts for the course.

Course Readers-If you plan to use a course reader (i.e., a collection of photocopied articles and other materials), there are a variety of options(some are listed below) on campus with different types of products. All entities will need to request permissions from the copyright holder, which can take up to six weeks. 

Desk Copies

Faculty are responsible for ordering desk copies of textbooks and course readers for themselves and their Readers/Teaching Assistants. Faculty teaching lower-division courses are assisted by staff with ordering desk copies of textbooks only (not course readers) for their Teaching Assistants. Please submit a list of required, adopted textbooks for the HILD course to the appropriate staff person no later than 8 weeks prior to the start of the quarter.

Visual Media Collection, UCSD Library

The Library has a wide collection of visual media and options for incorporating visual media into your curriculum. More information about the visual media collection can be found on the Library's website.

Visual Media Collection:


Faculty are responsible for photocopying materials for their courses. All staff would be happy to show you how to use the photocopier or troubleshoot any issues you're having with it and have a copy card that you are more than welcome to borrow.

Faculty Office Hours

Office Hours Policy

Department policy requires that you be available to students for at least two scheduled office hours each week, normally held in your office.  You should have your office hours scheduled and ready to announce by the first day of classes. Many professors list office hours in their syllabus for student reference. A student who needs to meet with you (e.g., with questions about the class or discuss an exam or other assignments) and has another class or similar commitment when your office hour is scheduled may ask to schedule an appointment with you at another mutually convenient time. 

Classroom Technology Support

Academic Computing and Media Services (ACMS), is responsible for technology in general campus classrooms and lecture halls, including help with media stations, projectors, document cameras, and other instructional classroom technology.

ACMS staff can also provide in-person orientation sessions to familiarize new users with the equipment.

How to Report Issues

  • Email for information or issues that do not require immediate assistance.
  • Call (858) 534-5784 for immediate technical support.

What Technology is Available?

Visit the Classroom Details page to find the technology and media available in every classroom and lecture hall. Also find information about each room's seating capacity, lighting, and more.

Quarterly Reader Assignment

Allotment Formula for the Assignment of a Reader

  • For classes up to 49 students all grading to be done by instructor.
  • For classes with 50 - 79 a Reader will be assigned.
  • For classes with 80 and above all grading will be done by graduate student Reader(s).

Reader Assignment Process

The Department will take a snapshot of enrollments on the following days in order determine whether your class will be assigned a Reader or not.  If your class enrollment hits 50 on one of the three snapshot days listed then you will be assigned a Reader at that time:

  • Thursday before the start of Week 0
  • Friday of Week 1
  • Thursday of Week 2

REMINDER: Readers are anonymous to students enrolled in your class. Their names and contact information should be absent from all course materials. 

TritonEd TA Authorizations

You need to authorize your TAs for access to rosters, grades, and the grading process. Please make sure you have given your TAs access to your course roster via TritonED. If you are not using TritionED, please remember to print out class rosters for your TA/Readers use.  

HILD instructors, please send (or ask one of your TAs) to send a list of your TAs names and the sections they are teaching to the Undergraduate Coordinator/Advisor.

If you haven't used your AD login in more than 30 email the Department Security Administrator (DSA) to regain access to TritonEd.

Office of Student Disabilities


The Office for Students with Disabilities (OSD) is a resource for the campus community, providing information for and about students and dependents with disabilities. The OSD is responsible for determining eligibility for modifications, adjustments and other accommodations due to a disability. A disability is a medical condition, physical or mental health-related, that creates limitations in day-to-day functioning for an individual. All accommodations are determined on a case-by-case basis by the OSD. 

The Undergraduate Coordinator/Advisor is the OSD Liason for the History Department and should be your first point of contact for any OSD related questions or issues.

Helpful Links

OSD Student Information:

OSD Website:

Sample Statement for Course Syllabi:

Counseling and Psychological Services (CAPS)

Counseling and Psychological Services is the resource for students, faculty, and staff in need of ongoing support or crisis support. Please notify the History Department Student Affairs staff or MSO if you need assistance with a crisis or concerning a student situation. Additional resources are listed below. It is recommended that you participate in Triton Concern Line training (formerly Red Folder training). The information about training is also contained in this section.

Contact Information

858-534-3755, FAX 858-534-2628
Galbraith Hall 190
Monday-Friday, 8:00am-4:30pm
Crisis Counseling and Consultations (after hours): 858-534-3755, Option 2


Faculty and staff can contact the Triton Concern Line for consultation or concerns about a student. They can also request a training to help identify and work with distressed students. CAPS staff is also available to provide consultation to your questions regarding student mental health matters, campus resources, and community referrals. In addition, if you have concerns about a student, you can contact our offices for assistance. Due to confidentiality laws, we may not be able to provide specific information about the student if s/he is utilizing our services. During normal business hours, you can call our Central Office at (858) 534-3755. Your call will be forwarded to a psychologist on staff.

Referring to CAPS

If you would like to refer your student to CAPS, please have him or her contact our offices at (858) 534-3755 to make an appointment. If the matter is urgent and your student must be seen immediately, she or he can come to our Urgent Care services at our Central Offices at Galbraith Hall 190.


If you have an urgent matter or an emergency regarding a student during normal business ours (Monday through Friday, 8:00am-4:30 pm), please call our offices immediately at (858) 534-3755. If you or your student has a life-threatening emergency, please take her/him to the nearest emergency room or call 911. For more information on Emergency and Crisis services at CAPS, please visit our Emergency page.

Triton Concern Line

Formerly the Red Folder project, the Triton Concern Line is for UCSD faculty and staff to seek consultation and training on students of concern. It is a collaborative effort among campus administrators, faculty, and Student Affairs to provide information and training on campus-specific resources and procedures in dealing with distressed students. Please go to the Triton Concern Line on Blink for more information on the program and to request a training. Or call Dr. Monique Crandal, at 858-822-2614 for more information.

Quarterly Course Administration

This section includes instructions for many of the administrative tasks instructors encounter each quarter they are teaching.

Posting Office Hours

The Undergraduate Advisor will share an Office Hours Google Sheet with all the Faculty. Faculty will open the sheet from their Drive account (Gmail) and update their hours and if necessary other information. Each quarter the Undergraduate Advisor will 1) update the sheet to reflect changes to temporary faculty, 2) change all the office hours to "TBD", and 3) send an email out to senate faculty notify senate faculty that the Office Hours sheet is ready to be updated. 

Office Hours Page:

Additionally, Instructor Door Cards are available in the Faculty Lounge/Mailroom (HSS 5012).

Posting Your Syllabus


Please post your syllabus to courses.ucsd.eduThe Department of History is required to retain copies of the course syllabus for every class we offer. Our syllabus archive is kept on
Step 1: Save your syllabus as a pdf.
Step 2: Email your syllabus as an attachment to Please CC

Helpful Links

Instructions for Posting Syllabus:

Downloading Class Lists/Wait Lists

Go to>Instructional Tools>Class Lists

  • Select the Term
  • Type in your last name
  • Click the "Search" button

Next Screen

  • Check the box next to all of the sections for which you would like information
  • Under "Options" select "Download" under the Class List(s) or Waitlist(s) column
  • Click "Select Sections"

An excel file will download to your computer.

Students with Disabilities Accomodations

All students who request an accommodation due to a permanent or temporary disability need to register with the Office of Student Disabilities (OSD). OSD will ensure that the student is receiving accommodation for their disability and not an advantage over other students. Students who have registered will provide you with an Authorization for Accommodation (AFA) letter at least 72 business hours prior to needing accommodation. 


OSD Liaison-The Undergraduate Adviser is this department's OSD Liaison. Please contact her for assistance with scheduling quizzes, mid-term and final exams. Please note, staff do not proctor exams for OSD students so if you cannot be physically present to proctor you need to provide staff with a method for contacting you while the exam is taking place.

Helpful Links

OSD Website:

Sample Statement for Course Syllabi:

Academic Integrity Violations