CAMPUS BUSINESS: REIMBURSEMENTS, TRAVEL, RESEARCH FUNDS ETC.
Travel Expenses and Reimbursements
Please contact Susan Winchester or Joan Bahrini with questions about travel expense and reimbursements. You may also use the resources below to pay, report and approve university business travel expenses.
Before You Travel
Below you’ll find links to pre-travel information and resources.
Before you travel, review the following:
- Establishing a Travel Account: See how to create a new travel account using MyTravel for official university business travel.
- Travel Preauthorization: Find out about preauthorizing an official university business trip online.
- Prepaying Travel: Review options for prepaying certain travel expenses and cash advances for travelers.
- UC San Diego Travel Card: Find resources for the Travel Card (for employee travelers) and Travel Event Planner (TEP) card (for travel preparers).
- Travel Policy Highlights: Use this quick reference guide to ensure your travel arrangements meet policy requirements.
- Travel Accident Insurance: Learn about business travel accident insurance coverage for UC travelers.
- Travel Process: Use this checklist to navigate travel preparation, processing, and reimbursement.
- Passport application: Find information on the application process and where you can apply on campus.
- Per diem for travel: Find out about travel per diem rates for meal and lodging expenses.
- Reporting travel expenses: Find resources for claiming travel, entertainment, or mileage expenses.
- Checking payment status: See information to assist in checking the payment or approval status of a claim.
Research Funds
Many faculty members have research, grant or endowed chair funds. Please work with Susan Winchester, History Financial Services Manager, for questions such as allowed expenditures, account balances, or how to find keep track of your current funds on My Funds https://act.ucsd.edu/myfunds/viewer
Susan Winchester: swinchester@ucsd.edu
History Department Staff and Support Services
This is a current list of the staff members and their associated responsibilities. This is an ongoing list and is frequently updated.
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HISTORY DEPARTMENT - STAFF by FUNCTION |
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FUNCTION |
TASK |
STAFF MEMBER |
CAMPUS CONTACT |
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DEPARTMENT ADMINISTRATION |
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Calendars (department on google) |
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Development activities |
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Equipment: Fax, Scanner, Photocopier |
Sarab Aziz/Student Workers |
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Events (dept.-sponsored): travel, |
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ID cards (replacements) - faculty, staff |
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ID cards (new hires) - faculty, staff |
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Keys - faculty, staff, lecturers |
Sarab Aziz/Student Workers |
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Keys - grads |
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Mail (fedex, express, international, etc.) |
Sarab Aziz/Student Workers |
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Room reservations |
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Supplies: pens, paper, |
Sarab Aziz/Student Workers |
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Lounge codes (faculty/staff) |
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Department listserve administrator |
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Department listserve administrator |
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Faculty questions about |
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ACADEMIC PERSONNEL and HUMAN RESOURCES |
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Academic Appointments |
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Academic Recruitments |
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Academic Reviews |
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Hiring Independent contractors to assist faculty |
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Payroll/Benefits - |
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Payroll/Benefits - |
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Payroll/Benefits - |
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Sabbaticals, Academic Leaves |
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Staff Performance Management |
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Staff Recruitment |
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Summer Session appointments |
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Summer Session appointments |
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Summer Session appointments |
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Temporary Lecturers |
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Timekeeping |
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Visas |
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Visiting Scholars/Professors/Postdocs |
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FACILITIES |
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Maintenance and Repairs |
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New faculty |
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Security |
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Space assignments |
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Surplus Sales |
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Temperature control, physical climate |
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FISCAL |
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Audits, compliance |
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Budget |
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Endowments, Gifts |
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Expense Reimbursements |
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Financial Reporting |
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Fund Management |
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Post-Award: Grants/Proposals |
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Pre-Award: Grants/Proposals |
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Honararia |
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INSTRUCTION |
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AV in the classroom |
ITS |
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Course evals |
CAPE: http://www.cape.ucsd.edu/ |
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Course scheduling |
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Course websites |
Gricelda Ruiz |
ITS |
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Degree Checks |
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E-grades |
http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html |
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Office hours |
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Summer Session curriculum |
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Textbooks, Desk Copies |
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STUDENT AFFAIRS |
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Advising - Grads |
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Advising - Undergrads |
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Alumni Relations |
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Block Grant |
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Fellowships |
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Grad admissions |
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Grad awards |
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Grad computer lab access |
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Grad placement |
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TA/Reader appointments |
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Visiting Grads |
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Department Schedule of Classes-allareas |
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Student Affairs management |
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TECH SUPPORT |
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Computing purchases |
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Desktop Support |
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Department Security Administrator (DSA) |
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Email: accounts, usernames, passwords |
Andy Liedholm |
ITS |
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Email requests for new |
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Laptop/Equipment check-out |
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Network admin |
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Shared drives |
JSOE dehelp@soe.ucsd.edu |
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Single Sign-On |
ITS Help Desk |
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Software upgrades |
ITS |
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Website |
Campus Web Office cwo@ucsd.edu |
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