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Visiting and Temporary Faculty Resources

Below are a number of links, timelines, and instructions for navigating UC San Diego as a visiting or temporary faculty member.

UCSD Network Access

Shortly after completing the hiring paperwork you will receive your UCSD email address. Below are some links that will instruct you how to get yourself set-up on the various UCSD systems that you will need to access most of the online tools and materials to administer and prep your courses.

Active Directory Account-http://blink.ucsd.edu/technology/network/access/ad/index.html

Business Account (Single Sign-On)-http://blink.ucsd.edu/technology/network/access/business-systems/access.html#

Email Overview-http://blink.ucsd.edu/technology/email/index.html#

About FERPA Training-https://blink.ucsd.edu/HR/training/compliance.html#FERPA---Confidentiality-of-Stud

FERPA Training Module-To complete this course:

  • Go to https://uclearning.ucsd.edu/
  • Log in with your Single Sign-On username and password (Health Science/Health System employees, please select “Active Directory” from the drop-down menu on the login page)
  • Search by title or use keyword FERPA to locate this course.
  • Click green Start button next to the FERPA - Confidentiality of Student Records and Privacy Rights training.

We cannot give you access to any student information, including class lists until you have completed this online training. Email the certificate of completion to Leah once the training is complete. 

For assistance with anything listed in this section please contact our department DSAs Leah Tamayo-Brion, ltamayobrion@ucsd.edu or Susan Winchester, swinchester@ucsd.edu.

Course Preparation

Below is a list of resources for preparing to teach a course. Many of the tools and links listed below will not be available to temporary faculty until your appointment begins and you have set-up your UCSD network access.

Schedule of Classes-The Schedule of Classes is published the fifth week of the preceding quarter. Here you can look up where and when your class is scheduled and track the enrollments. Also, once you have Network Access and have completed the FERPA training (see above drawer), you can print your class list by clicking on the six digit section ID number.
https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm

Book Orders-Faculty place book orders for their course with the UC San Diego bookstore. Orders are usually due by the second week of the preceding quarter(or eight weeks out from the start of classes) but are accepted later.
https://ucsandiegobookstore.com/t-faculty.aspx

Library Book Reserves-Place course materials on reserve at the Geisel Library.
http://libraries.ucsd.edu/resources/course-reserves/for-faculty.html

TritonED-A web-based course tool and online course management system you can use to complement a classroom-based course.
http://blink.ucsd.edu/faculty/instruction/ted.html

Posting Your Syllabus-To post your syllabus, convert it to a PDF and email it to edtech@ucsd.edu. 

Electronic Grades (eGrades)-UC San Diego uses eGrades to submit all grades for courses taught at UCSD.
http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

A.S. Soft Reserves-An Associated Student Enterprise that will create supplementary materials (custom course readers, sample exams, class notes--pre-printed or as slides, course syllabus, and more for your courses.
http://softreserves.ucsd.edu/professor.php 

Class Lists/Wait Lists-Instructions for accessing your class lists/wait lists can be found in the Faculty Handbook. The department can not give you access to this information until you have completed the online FERPA Training Module (see above Network Access drawer).
https://act.ucsd.edu/FacultyClasslist/facultyclasslist.htm

Photocopying Course Materials-Course Readers for students must be prepared by Soft Reserves (see above) or by another copy service of your choice. The department cannot duplicate course readings (we do not want to infringe on copyrights). The photocopier is located in room 5008. The copy machine may be used with authorized copy cards which charge the appropriate index. Copy cards are available from any staff member.

For assistance with anything listed in this section please contact the Student Affairs Staff.

Navigating Campus